What is a truck rate calculator?

Truck Rate Calculator Usage Example

Calculator Input

Our truck rate calculator starts saving you time the minute you start to use it. The first step is to enter the origin and the destination. You can enter the destinations by city and state or by zip code. The distance calculator will automatically populate the distance field with the total miles from the origin to the destination. You are able to edit the distance field to change the mileage if necessary.

You are able to view and modify your fixed expense per truck load, if necessary. Our trucking software asks you for your fixed expenses once. Since they are fixed expenses there is no need to modify them with each truck rate calculation. While entering your truck load expenses you are able to see your fixed expense per truck load. Simply click the link to edit your fixed expenses if a fixed expense changes or the number of loads you transport per month changes.

Next you enter the miles per gallon for the transporting truck, fuel price per gallon, driver’s pay, loading fees, broker fees, permit fees, equipment rental fees and other expenses. The broker fee, permit fees, driver pay, equipment rental and other expenses can be entered as a flat rate, a percentage of the truck load rate or as a per mile rate.

 Calculator Results

Once our truck rate calculator work it’s magic you are presented with a report of valuable information about the finances related to this truck load. You will instantly know how many gallons of fuel will be required to transport the load as well as the total fuel cost. Broker fee, permit fees, driver pay, equipment rental fee and other expenses are converted to a flat rate dollar amount even if it started out as a percentage of the load expense or a per mile expense.

You are given a total expense dollar amount that includes all fixed and variable expenses for your truck load. Of course the truck rate calculator results include a cost per mile dollar value.

The bottom of the truck rate calculator results display the rate you were offered to transport the load and compares it to the expenses of transporting the truck load. You quickly see the rate per mile, total profit if you transport at the offered rate and the percent of profit in the offered transport rate. Next to the offered rate data is the profitable rate data. The profitable rate will include all expenses plus your desired net profit if entered. If you don’t enter a desired net profit then the calculator will create a net profit on its own.

Please keep in mind that the profitable rate is only a suggestion. Only the business owner determines the final rate to transport a load.

When you’re finished reviewing the truck rate calculator results you will have the option to add another leg to your trip, create a quote or to create an invoice. You can create a quote from your calculations. The quote can be emailed to the shipper from our trucking software. Later, the quote can be converted to an invoice with the click of a button. All data is transferred to the invoice. You only need to add any miscellaneous expenses and to check the total. The invoice can be emailed to your customer at the time of creation if you wish.